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Information and Guidelines for Speakers and
Session Chairs
In the Westin Hotel
(Sat 10 - Tue 13 and Sat 17 - Sun 18)
Important information about the audiovisual
equipment that will be available in the meeting rooms:
- All workshops, tutorials, symposia and co-located events will be held
in one of the meeting rooms at The Westin Leipzig hotel. The
presentation rooms vary in capacity from 20 to 200 people. Each
presentation room will be equipped with an electronic data projector
and screen. In the ballrooms, a microphone will also be provided.
- Note that laptops, overhead projectors and general Internet access are not
provided in the meeting rooms.
- Each tutorial wll get one WLAN access for the tutor valid for the duration of the tutorial (only tutorials).
- Otherwise WLAN access can be purchased from the Westin.
- Speakers are expected to bring their own laptop computers for
projection of their presentation.
In the Congress Center Leipzig
(Wed 14 - Fri 16)
High-quality presentations are essential for the success of ICSE 2008.
To help you plan your presentation for ICSE 2008, we have provided,
in this document, important information about the audiovisual equipment
that will be available in the meeting rooms, along with guidelines
to help you prepare and deliver your presentation. Please read this
note carefully and do not hesitate to contact us if you have any questions.
The Setting
- Your presentation will be held in one of the meeting rooms of the
Congress Center Leipzig. The presentation rooms vary in capacity
from 100 to 1000 people. Each presentation room will be equipped with
the following presentation equipment:
+ one microphone
+ one screen
+ one electronic data projector
Note that overhead transparencies will not be supported.
- Speakers are expected to bring their own laptop computers for
projection of their presentation.
- There will not be time to switch laptop computers during a session.
All speakers are therefore expected to meet 15 minutes before the
start of the session in the meeting room, and agree on one speaker's
laptop to be used throughout the session. Speakers should copy their
presentations from a USB stick or CD onto the designated presentation
computer BEFORE the session begins.
- Make sure that your presentation is self-contained, i.e. that it does
not rely on features, fonts or linked content that may be unavailable
on another computer.
- There will be no time extensions for your talk if you encounter
technical difficulties. Make sure that your slides do not rely on the
latest features of particular presentation software, and ensure that
your talk file is fully self-contained (i.e., without special fonts
or elements that are linked to off your own machine - for example,
watch for graphics being replaced by an X).
Your Session, Meeting your Session Chair
- Each session has a session chair, who will coordinate your
session and introduce you. Check the ICSE program for the
name of your session chair.
- Make sure you (1) meet your session chair before your session
so he/she will know who you are; (2) meet your session chair
at least 15 minutes before the beginning of your session in the room;
and (3) give a short one-paragraph typeset or neatly
handwritten biography to your session chair to introduce you.
- You must be present at the beginning of the session in which your
presentation occurs.
Dry-Run Room
- A dry-run room will be available in the Congress Center for you to
prepare your presentations. Note that the room will be occupied by
community meetings during lunch breaks. Room: Banqueting Room B3, Level 0.
Your Presentation
Here are some helpful hints for both the preparation and
delivery of your high-quality talk:
- The ICSE audience draws participants from a wide variety of areas,
both from academia and industry. Make sure that your talk includes
enough background material and motivation so that it can be
understood by those who are not specialists in your area. It is
a good idea to have one slide of your talk on motivation and
one slide on related work to set the stage.
- Check the conference web site at http://icse08.upb.de/
for the time allotted for your talk. Most ICSE 2008 presentations
are allotted 30 minutes (25 minutes for talk, 5 minutes for
questions). Special talks, such as keynotes, are allotted more time.
- It is critical that you present your talk and answer questions
in the time allotted to you. If your time slot is 30 minutes, then
your presentation should be 25 minutes with 5 minutes for questions.
Your session chair will manage the talks in the session and keep
speakers on track. It is important to have some time at the end
of your talk for questions.
- Use at least 24 point type for body text and at least 28 point
for titles.
- Use a limited number (i.e., 1-3) of typefaces for your entire
presentation. The following typefaces are usually installed
on Windows: Verdana, Arial, Times New Roman, and Courier New.
Do not use "Comic Sans" or "Tekton/Tecton".
- Use PowerPoint animation only sparingly. It is
rarely justified to use more than one click (keyboard, mouse)
per slide/page. Animating individual bullets (i.e., one click
for each bullet on a slide) is usually inappropriate for an
ICSE 2008 presentation. Excessive animation results in talks
where the animation is more important than the contents
Moreover, completely animated or timed PowerPoint presentations
(i.e., "click-less" talks) rarely work for an ICSE audience
because a single question can mess up the entire talk. Avoid
the "new PowerPoint user" syndrome whereby the presenter
tries to use too many of the fancy PowerPoint features and
ends up spending more time figuring out the sequence of
slides rather than focusing on the content while giving
their talk.
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